Effective Date: June 1, 2026
Woodinville Heritage Museum & Society respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, contact us, sign up for updates, make a donation, submit a story or artifact information, volunteer, request research, or otherwise interact with us online.
For purposes of this Privacy Policy, “we,” “our,” and “us” refer to Woodinville Heritage Museum & Society. “Website” refers to our website at woodinvilleheritage.com and woodinvilleheritage.org
Information We Collect
We may collect personal information that you voluntarily provide to us, including:
- Name
- Email address
- Phone number
- Mailing address
- Donation or membership information
- Volunteer interests
- Research request details
- Artifact donation information
- Story submissions, photographs, historical materials, or related details
- Any other information you choose to provide through our forms, email, or other communications
We may also collect limited technical and usage information when you visit the website, such as browser type, device information, pages visited, referring website, approximate location, and general website usage data.
How We Use Your Information
We use the information we collect to:
- Respond to questions, messages, and research requests
- Process donations, memberships, or other support-related transactions
- Communicate with volunteers, donors, members, and community participants
- Review artifact donations, story submissions, photographs, or historical materials
- Send newsletters, event updates, museum news, or other communications you have requested
- Improve our website, exhibits, programs, and outreach
- Maintain the security and functionality of the website
- Comply with applicable legal, administrative, or archival obligations
Donations and Payments
If you make a donation, membership payment, or other payment through our website, your payment information may be processed by a third-party payment provider such as PayPal or Stripe.
Woodinville Heritage Museum & Society does not store credit card numbers on the website. Payment providers may collect and process payment information according to their own privacy policies and terms.
Story, Photo, Artifact, and Historical Submissions
If you submit a story, photograph, artifact information, research material, or other historical content, we may use the information you provide to evaluate, respond to, archive, preserve, or publish museum-related content.
Depending on the nature of the submission and any related permissions or agreements, submitted materials may be used for museum, educational, archival, promotional, exhibit, newsletter, social media, or website purposes. Please do not submit materials that you do not have the right to share.
If a submission includes personal information about other people, we ask that you use care and obtain permission where appropriate.
Cookies and Analytics
Our website may use cookies and similar technologies to support website functionality, remember preferences, understand website traffic, and improve the visitor experience.
We may use analytics tools, such as Google Analytics, to understand how visitors use the website. This may include information such as page views, traffic sources, approximate location, browser/device type, session duration, and general usage trends. We use this information to improve the website and museum communications.
Cookie preferences are managed through our cookie consent tool. Visitors may accept, reject, or update their cookie preferences using the cookie banner or the Opt-Out Preferences / Manage Consent link on the website.
Some cookies are necessary for the website to function properly. Other cookies, such as analytics or marketing cookies, may depend on your consent settings.
Email Communications
If you sign up for our newsletter or otherwise request updates, we may use your email address to send museum news, event information, volunteer opportunities, fundraising updates, or other related communications.
You may unsubscribe from newsletter or marketing emails by using the unsubscribe link included in the email or by contacting us directly.
We may use a third-party email service provider, such as Mailchimp, to help manage email communications.
Sharing Information with Third Parties
We do not sell, rent, or lease personal information to third parties.
We may share information with trusted service providers who help us operate the website, process payments, send email communications, manage forms, provide analytics, host data, or support museum operations. These providers are authorized to use personal information only as needed to provide services to us.
We may also disclose information if required by law, to comply with legal process, to protect the rights or safety of Woodinville Heritage Museum & Society, or to protect the safety of our visitors, volunteers, staff, or the public.
Links to Other Websites
Our website may include links to third-party websites, including social media platforms, payment processors, partner organizations, or other external resources.
We are not responsible for the content, privacy policies, or practices of third-party websites. We encourage visitors to review the privacy policies of any external websites they visit.
Data Retention
We retain personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Some records, including donor records, membership records, artifact information, story submissions, photographs, and historical materials, may be retained for archival, administrative, legal, or museum preservation purposes.
Security
We take reasonable steps to protect personal information from unauthorized access, use, disclosure, or alteration. Our website uses SSL encryption to help protect information transmitted through the site.
However, no method of online transmission or electronic storage is completely secure. While we work to protect your information, we cannot guarantee absolute security.
Children’s Privacy
We do not knowingly collect personal information from children under the age of 13 without parent or guardian consent.
If you are under 13, please ask a parent or guardian before using forms, submitting stories or photographs, or providing personal information through the website.
Parents or guardians who believe a child has provided personal information may contact us to request review or deletion, subject to legal, archival, and administrative limitations.
Accessing, Updating, or Deleting Information
You may contact us to request access to, correction of, or deletion of personal information you have provided to us.
Some information may need to be retained for legal, administrative, donation, archival, or historical preservation purposes.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we make changes, we will update the effective date at the top of this page.
Continued use of the website after changes are posted means you accept the updated Privacy Policy.
Contact Us
If you have questions about this Privacy Policy or how your information is handled, please contact us:
Woodinville Heritage Museum & Society
14121 NE 171st Street
Woodinville, WA 98072
Phone: 425.402.0750
Website: woodinvilleheritage.com and woodinvilleheritage.org
Contact form: Contact Us